7 Essential Skills You Need To Get Into Events Management

Event Planners Working On Table
The field of events management is a monumental one. This is basically due to the fact that there are different types of events with various elements that need to work together in order to make an affair come to life. If you want to build a career in event management, you need to know types of events and the components that they comprise of. Getting an events management degree will teach you this and provide the relevant experience you will need to succeed in this field.

Key Event Management Skills and Qualities To Have

Aside from education, there are certain skills and qualities you need to have to successfully break into the field of events management. These include:

1. People Skills

Managing events is all about working with a lot of people – clients, co-workers, vendors, and other individuals who are involved in the event. As such, you always need to stay professional and keep a level head when dealing with people during event coordination, even in the midst of stressful deadlines and other challenges.

You need to learn how to initiate and maintain smooth working relationships to ensure that the event will go well. In addition, you will most likely be working with these people for other events, so make sure to maintain a healthy and professional relationship. Lastly, your ability to deal well with other people will also have an impact on your capability to get and attract clients.

2. Communication Skills

Since you will be coordinating with numerous people during the event planning stage, you need to be armed with the right communication skills. Whether you talk to people personally or by phone, or through correspondences, it’s up to you to make sure that everyone is on the right page.

This means that you will need to fully comprehend your client’s concept or wishes, and that everyone in your team understands them, too. This entails communication on various levels, and as such, you need to have the right skills and apply different techniques to get an important point across effectively and rapidly.

The best international event management school will offer classes on grammar and business writing and correspondences. These are skills that you can learn and hone when taking up an event management course.

3. Multitasking and Organizational Skills

Juggling multiple responsibilities within your work comes hand in hand with being in the event management industry. As mentioned above, an event is comprised of numerous moving parts and each one moves independently from the others. When you lose track of one component, you lose track of a successful event.

Being organized, therefore, is a skill that it truly vital in events management. This entails knowing how to set priorities and timelines. It also means staying ahead of the schedule.

It doesn’t take a lot to be organized. Having a planner or checklist that contains important dates, requests, and other details and checking them when you’ve done them will make sure you don’t forget anything vital to the event.

4. Time Management

An event manager is responsible not only for his or her personal schedule but also for the timetable of the suppliers involved. These include the caterers, the florist, the audio visual company, other employees working on this project, invited speakers, etc. You will most likely need to constantly schedule and reschedule certain tasks, and as such, you need to know how to run a tight calendar.

The upside is that time management won’t be a problem for you if you have good organization skills. You just need to marry these two together.

5. Attention to Detail

When planning or managing events, you need to pay attention to the small details as well. Although your priority is to see the overall success of the event, keep in mind that certain small details can leave a negative impression on your client and guests when neglected. These can include a key speaker’s misspelt name on the distributed program pamphlet or something as seemingly insignificant as table napkins running out.

These are embarrassing issues you can avoid if you pay attention to every detail and have contingency plans for dealing with them if and when they arise.

6. Creativity

In the field of event planning, it’s always safe to avoid expecting everything to go exactly as planned. The caterers might not find the ingredients needed for a dish your client requested for. The flowers your clients are fond of are not in season, resulting in a budget concern.

In such instances, being creative and resourceful will go a long way. You can talk to your client about tweaking some ingredients within the same dish. Or you could recommend using fake flower replacements or perhaps another type of flower that may look the similar to their first choice.

Being creative and resourceful will get you far but you need to be flexible, too. As such, you should always have a plan B and C ready and available in case of an emergency.

7. Open-mindedness

As an event planner or manager, you will always be the subject of scrutiny. However, remember to take any feedback or criticisms constructively so that you can learn to become better at your job.

Although you may be the lead in a project, learn to listen to the ideas and suggestions of others, including your partner vendors. As experts in their field, they can provide great recommendations that undoubtedly will help you produce a successful event.

Being armed with knowledge as well as relevant training and experience will help you in starting a career in event management. But to find true success in this field, you also need to work on developing some important skills and qualities.